{"id":685,"date":"2025-06-09T02:26:35","date_gmt":"2025-06-09T02:26:35","guid":{"rendered":"https:\/\/www.trulyinbox.com\/blog\/?p=685"},"modified":"2026-04-03T10:04:17","modified_gmt":"2026-04-03T10:04:17","slug":"email-warm-up-process","status":"publish","type":"post","link":"https:\/\/www.trulyinbox.com\/blog\/email-warm-up-process\/","title":{"rendered":"How the Email Warm Up Process Works: Step-by-Step Guide"},"content":{"rendered":"\n<p>If sending emails is a part of your daily workflow \u2014 whether for sales, outreach, or marketing \u2014 you\u2019ve probably come across the term email warm-up.<\/p>\n\n\n\n<p>But here\u2019s the catch: a lot of people are still unsure about it.<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>\u201cDo I really need to warm up my email?\u201d<\/li>\n\n\n\n<li>\u201cCan\u2019t I just start sending campaigns right away?\u201d<\/li>\n<\/ul>\n\n\n\n<p><strong><em>These are valid questions \u2014 and the answers lie in understanding how the email warm-up process actually works.<\/em><\/strong><\/p>\n\n\n\n<p>Once you see what\u2019s happening behind the scenes, it becomes clear that skipping it isn\u2019t worth the risk.<\/p>\n\n\n\n<p>Here\u2019s what I\u2019ll cover in this blog:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>How the email warm-up process looks (step by step)<\/li>\n\n\n\n<li>Manual vs. automated warm-up \u2014 which one makes sense?<\/li>\n\n\n\n<li>How to warm up multiple accounts at once.<\/li>\n<\/ul>\n\n\n\n<p>If you&#8217;ve ever doubted whether a warm-up is necessary, this guide will clear things up.<\/p>\n\n\n\n<div style=\"padding: 20px 15px 15px 20px; border-radius: 10px; border: 3.5px solid #E17863; background: #FFFFFF;\">\n    <h2 style=\"margin: 0; padding: 8px 12px; background: #E17863; color: #fff; display: inline-block; border-radius: 0px 0px 10px 10px; font-size: 22px; position: relative; top: -22px; left: 0;\"><span id=\"Email-Warm-Up-Process-TOC\">\nEmail Warm Up Process: TOC\n    <\/span>\n  <\/h2>\n    <ul class=\"wp-block-list\">\n        <li><a href=\"#What-is-Email-Warm-Up\">What is Email Warm Up?<\/a><\/li>\n        <li><a href=\"#How-Does-the-Email-Warm-Up-Process-Work\">How Does the Email Warm-Up Process Work?<\/a><\/li>\n        <li><a href=\"#Manual-vs-Automated-Warm-Up-Which-One-Should-You-Use\">Manual vs Automated Warm Up: Which One Should You Use?<\/a><\/li>\n        <li><a href=\"#Step-by-Step-Process-to-Warm-Up-Multiple-Email-Accounts\">Step-by-Step Process to Warm Up Multiple Email Accounts<\/a><\/li>\n        <li><a href=\"#How-to-Know-If-Your-Email-Is-Fully-Warmed-Up\">How to Know If Your Email Is Fully Warmed Up?<\/a><\/li>\n        <li><a href=\"#Common-Mistakes-to-Avoid-During-Email-Warm-Up\">Common Mistakes to Avoid During Email Warm Up<\/a><\/li>\n        <li><a href=\"#Warm-Up-Your-Accounts-to-Achieve-High-Deliverability\">Warm Up Your Accounts to Achieve High Deliverability<\/a><\/li>\n        <li><a href=\"#Email-Warm-Up-Process-FAQ\">Email Warm Up Process: FAQ<\/a><\/li>\n    <\/ul>\n<\/div>\n\n\n\n<h2 class=\"wp-block-heading\">What is Email Warm Up?<\/h2>\n\n\n\n<p><a href=\"https:\/\/www.trulyinbox.com\/blog\/email-warmup\/\" target=\"_blank\" rel=\"noreferrer noopener\">Email warm-up<\/a> is the process of <strong><em>slowly building trust and credibility<\/em><\/strong> for your new or inactive email account with email service providers (like Gmail, Outlook, etc.).<\/p>\n\n\n\n<p>If you\u2019re sending or managing<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Cold emails<\/li>\n\n\n\n<li>Newsletters<\/li>\n\n\n\n<li>Outreach emails<\/li>\n\n\n\n<li>or any form of mass email campaign<\/li>\n<\/ul>\n\n\n\n<p>Then, warming up your email accounts is a crucial step you cannot miss!<\/p>\n\n\n\n<p><em><strong>Properly Warmed Up Email Accounts = High Inbox Placement = Campaign Success!<\/strong><\/em><\/p>\n\n\n\n<p><\/p>\n\n\n\n<!-- This site is converting visitors into subscribers and customers with OptinMonster - https:\/\/optinmonster.com :: Campaign Title: (TI) Email Warm Up Process #1 -->\n<div id=\"om-n1j6rf76yxqrmwe9qvqa-holder\"><\/div>\n<script>(function(d,u,ac,a){var s=d.createElement('script');s.type='text\/javascript';s.src='https:\/\/optn.saleshandy.com\/app\/js\/api.min.js';s.async=true;s.dataset.user=u;s.dataset.campaign=ac;s.dataset.api=a;d.getElementsByTagName('head')[0].appendChild(s);})(document,153389,'n1j6rf76yxqrmwe9qvqa','campaigns');<\/script>\n\n\n\n<h2 class=\"wp-block-heading\">How Does the Email Warm-Up Process Work?<\/h2>\n\n\n\n<p>The email warm-up process is not that complex to understand.<\/p>\n\n\n\n<p>You <strong>gradually start sending emails<\/strong> from your new or inactive email account to other real, active business accounts \u2014 1 to 3 emails per day per account.<\/p>\n\n\n\n<p>Then <strong><em>increase the volume by 20% per day<\/em><\/strong>, until you reach the recommended limit.<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>For <strong>cold emailing<\/strong>, it&#8217;s best to cap it at 35\u201350 emails\/day per account.<\/li>\n\n\n\n<li>For <strong>email marketing<\/strong>, you can go up to 100 \u2013150 emails\/day.<\/li>\n<\/ul>\n\n\n\n<p>These emails should:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Get opened.<\/li>\n\n\n\n<li>Receive replies.<\/li>\n\n\n\n<li>Be marked as important or starred.<\/li>\n\n\n\n<li>Be removed from spam (if they land there).<\/li>\n<\/ul>\n\n\n\n<p>Similarly, emails from other business accounts should be sent to your account \u2014 and you should engage with them too.<\/p>\n\n\n\n<p><strong><em>This way, you will be able to simulate natural human-like conversations, which is exactly what ESPs prefer.<\/em><\/strong><\/p>\n\n\n\n<div style=\"padding: 20px 15px 15px 20px; border-radius: 10px; border: 3.5px solid #E17863; background: #FFFFFF;\">\n    <p style=\"margin-bottom: 15px!important;\"><strong>A few important points to note in the warm-up process:<\/strong><\/p>\n<ul class=\"wp-block-list\">\n<li>Always use <strong>business domains<\/strong> (like john@yourcompany.com). Avoid warming up personal Gmail or Yahoo accounts.<\/li>\n\n<li>You don\u2019t need every email to get opened or replied to. <strong>Keep it natural<\/strong> \u2014 not every email grabs attention.<\/li>\n\n<li>Emails should contain <strong>real conversations.<\/strong> Use varied, human-like content that mimics actual exchanges.<\/li>\n\n<li>Even during warm-up, <strong>avoid spammy words<\/strong> like \u201cbuy now,\u201d \u201cfree,\u201d or \u201cguaranteed.\u201d<\/li>\n\n<li>A <strong>slow, steady warm-up<\/strong> builds better trust than an aggressive send.<\/li>\n<\/ul>\n\n<\/div>\n\n\n\n<p>There are <strong><em>two methods you can use to warm up<\/em><\/strong> your email accounts: the manual (hard) way or the automated (efficient) way.&nbsp;<\/p>\n\n\n\n<p>Continue reading to know which email warm-up process is best suited for you.<\/p>\n\n\n\n<blockquote class=\"wp-block-quote is-layout-flow wp-block-quote-is-layout-flow\">\n<p>Read this blog to learn <strong><a href=\"https:\/\/www.trulyinbox.com\/blog\/email-warm-up-process\/#How-Does-the-Email-Warm-Up-Process-Work\" target=\"_blank\" rel=\"noreferrer noopener\">does email warm-up still work<\/a><\/strong> in 2026.<\/p>\n<\/blockquote>\n\n\n\n<h2 class=\"wp-block-heading\">Manual vs Automated Warm Up: Which One Should You Use?<\/h2>\n\n\n\n<p>The email warm-up process may seem simple on paper \u2014 send a few emails, get a few replies, and increase the volume over time, easy, right?<\/p>\n\n\n\n<p><strong>Not quite.<\/strong><\/p>\n\n\n\n<p>There\u2019s more happening behind the scenes, which is where the manual vs automated warm-up debate comes in.<\/p>\n\n\n\n<p>In this section, I\u2019ll break down how both methods work, the pros and cons of each, and help you decide which one makes the most sense for your setup.<\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li><a href=\"#1-Automated-Email-Warm-Up\">Automated Warm-Up<\/a><\/li>\n\n\n\n<li><a href=\"#2-Manual-Email-Warm-Up\">Manual Warm-Up<\/a><\/li>\n<\/ol>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"1-Automated-Email-Warm-Up\">1. Automated Email Warm-Up<\/h3>\n\n\n\n<p>If you want to <strong><em>save time and focus on other areas of your outreach<\/em><\/strong> strategy, automated warm-up is the smarter route.<\/p>\n\n\n\n<p>You can use <a href=\"https:\/\/www.trulyinbox.com\/blog\/email-warm-up-services\/\" target=\"_blank\" rel=\"noreferrer noopener\"><strong>email warm-up tools<\/strong><\/a> to simulate human-like activity \u2013 sending emails, generating replies, pulling messages out of spam, and even marking them as important.<\/p>\n\n\n\n<p>This helps build your sender reputation steadily without you having to do the heavy lifting.<\/p>\n\n\n\n<p><strong><em>Why should you choose automated warmup?<\/em><\/strong><\/p>\n\n\n\n<p>One simple reason \u2014 it warms up your email accounts properly without wasting your time.<\/p>\n\n\n\n<h4 class=\"wp-block-heading\">Pros of Automated Email Warmup:<\/h4>\n\n\n\n<ul class=\"wp-block-list\">\n<li>You need to spend minimal time or effort on drafting, scheduling, or sending emails.<\/li>\n\n\n\n<li>Easily scalable in terms of both the number of emails and the number of inboxes.<\/li>\n\n\n\n<li>Gives you a detailed report on where your warmup emails are landing.<\/li>\n<\/ul>\n\n\n\n<h4 class=\"wp-block-heading\">Cons of Automated Email Warmup:<\/h4>\n\n\n\n<ul class=\"wp-block-list\">\n<li>It\u2019s a paid service.<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"2-Manual-Email-Warm-Up\">2. Manual Email Warm-Up<\/h3>\n\n\n\n<p>In manual warm-up, you do everything by yourself.<\/p>\n\n\n\n<p>It\u2019s a hands-on process and takes up more of your time and energy.<\/p>\n\n\n\n<p>When does manual warm-up make sense?<\/p>\n\n\n\n<p><strong><em>Truthfully, it doesn\u2019t, in any case.<\/em><\/strong><\/p>\n\n\n\n<p>Even if you just have 1 or 2 email accounts to warm up, the <strong><em>effort needed to do it manually just isn\u2019t worth it<\/em><\/strong> when you can automate the whole thing in a few clicks.<\/p>\n\n\n\n<p>Think about it \u2014 automated tools have a network of high-reputation, aged email accounts that constantly interact with each other.<\/p>\n\n\n\n<p>Doing this manually means building and maintaining that entire network yourself.<\/p>\n\n\n\n<p><strong>And frankly, that\u2019s just not practical.<\/strong><\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Automated vs. Manual Email Warmup &#8211; Which One is for You?<\/h3>\n\n\n\n<p>There\u2019s no comparison.<\/p>\n\n\n\n<p>Manual warm-up is slow, inconsistent, and impractical.<\/p>\n\n\n\n<p><strong><em>Automated warm-up is faster, smarter, and actually works \u2014 every time.<\/em><\/strong><\/p>\n\n\n\n<p><strong>Also Read<\/strong>: <a href=\"https:\/\/www.trulyinbox.com\/blog\/email-warm-up-services\/\" target=\"_blank\" rel=\"noreferrer noopener\">10 Best Email Warmup Services<\/a> you can use to automate your email warmup.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Step-by-Step Process to Warm Up Multiple Email Accounts<\/h2>\n\n\n\n<p>Now that it\u2019s clear automated email warm-up is the only option that truly makes sense, let me walk you through how you can warm up multiple email accounts at once.<\/p>\n\n\n\n<p>It\u2019s simpler than you think, especially if you&#8217;re using the right tool.<\/p>\n\n\n\n<p>Here&#8217;s how it works:<\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li><a href=\"#1-Sign-Up-for-TrulyInbox\">Sign Up for TrulyInbox<\/a><\/li>\n\n\n\n<li><a href=\"#2-Connect-Your-Accounts\">Connect Your Accounts<\/a><\/li>\n\n\n\n<li><a href=\"#3-Set-Up-Your-Warm-Up-Strategy\">Set Up Your Warm-Up Strategy<\/a><\/li>\n\n\n\n<li><a href=\"#4-Start-the-Warm-Up\">Start the Warm-Up!<\/a><\/li>\n<\/ol>\n\n\n\n<h3 class=\"wp-block-heading\">1. Sign Up for TrulyInbox<\/h3>\n\n\n\n<p>First, head over to <a href=\"https:\/\/app.trulyinbox.com\/signup?utm_source=emailwarmupprocess&amp;utm_medium=blog&amp;utm_campaign=optinmonstercta\" target=\"_blank\" rel=\"noreferrer noopener\">TrulyInbox and sign up<\/a> using an email account of your choice.<\/p>\n\n\n\n<figure data-wp-context=\"{&quot;imageId&quot;:&quot;69f44cd5da339&quot;}\" data-wp-interactive=\"core\/image\" data-wp-key=\"69f44cd5da339\" class=\"wp-block-image wp-lightbox-container\"><img decoding=\"async\" data-wp-class--hide=\"state.isContentHidden\" data-wp-class--show=\"state.isContentVisible\" data-wp-init=\"callbacks.setButtonStyles\" data-wp-on--click=\"actions.showLightbox\" data-wp-on--load=\"callbacks.setButtonStyles\" data-wp-on-window--resize=\"callbacks.setButtonStyles\" src=\"https:\/\/lh7-rt.googleusercontent.com\/docsz\/AD_4nXeYG0r329n2Ba2_vC_yNWOHy31pK53c7XPgpCJNvVmqbfaX6-65Sg-w8MNo0IA8PAAYj7rIqztS_6oW1HUoEtfBBkAWk0bkQi7-44MDILyM3_-LY4dhghbvhx9D5oBPlrDYbx-FuA?key=k1KK3H6JIhZmUocAWncjtw\" alt=\"\"\/><button\n\t\t\tclass=\"lightbox-trigger\"\n\t\t\ttype=\"button\"\n\t\t\taria-haspopup=\"dialog\"\n\t\t\taria-label=\"Enlarge\"\n\t\t\tdata-wp-init=\"callbacks.initTriggerButton\"\n\t\t\tdata-wp-on--click=\"actions.showLightbox\"\n\t\t\tdata-wp-style--right=\"state.imageButtonRight\"\n\t\t\tdata-wp-style--top=\"state.imageButtonTop\"\n\t\t>\n\t\t\t<svg xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"12\" height=\"12\" fill=\"none\" viewBox=\"0 0 12 12\">\n\t\t\t\t<path fill=\"#fff\" d=\"M2 0a2 2 0 0 0-2 2v2h1.5V2a.5.5 0 0 1 .5-.5h2V0H2Zm2 10.5H2a.5.5 0 0 1-.5-.5V8H0v2a2 2 0 0 0 2 2h2v-1.5ZM8 12v-1.5h2a.5.5 0 0 0 .5-.5V8H12v2a2 2 0 0 1-2 2H8Zm2-12a2 2 0 0 1 2 2v2h-1.5V2a.5.5 0 0 0-.5-.5H8V0h2Z\" \/>\n\t\t\t<\/svg>\n\t\t<\/button><\/figure>\n\n\n\n<h3 class=\"wp-block-heading\">2. Connect Your Accounts<\/h3>\n\n\n\n<p>Next, connect the email accounts that need warm-up.<\/p>\n\n\n\n<p>Here, you have two options:&nbsp;<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Connect your <strong>Google and Microsoft Outlook accounts<\/strong> with TrulyInbox with just a few clicks.<\/li>\n\n\n\n<li>For <strong>other providers<\/strong>, you must manually set them up using the SMTP\/IMAP process.<\/li>\n<\/ul>\n\n\n\n<figure data-wp-context=\"{&quot;imageId&quot;:&quot;69f44cd5da6a7&quot;}\" data-wp-interactive=\"core\/image\" data-wp-key=\"69f44cd5da6a7\" class=\"wp-block-image wp-lightbox-container\"><img decoding=\"async\" data-wp-class--hide=\"state.isContentHidden\" data-wp-class--show=\"state.isContentVisible\" data-wp-init=\"callbacks.setButtonStyles\" data-wp-on--click=\"actions.showLightbox\" data-wp-on--load=\"callbacks.setButtonStyles\" data-wp-on-window--resize=\"callbacks.setButtonStyles\" src=\"https:\/\/lh7-rt.googleusercontent.com\/docsz\/AD_4nXeWhUpD8VII32L2MuSP7cEiJZP46JCvnLwlUyI26VIgjer5vpnhdnzUR6dP_oNmplTy06U6x7mzNwreggsMAsWXbsIU17maSBmJmp8zkV317YBkIJSYTJXw4mCulvCMip5IYpq3ig?key=k1KK3H6JIhZmUocAWncjtw\" alt=\"\"\/><button\n\t\t\tclass=\"lightbox-trigger\"\n\t\t\ttype=\"button\"\n\t\t\taria-haspopup=\"dialog\"\n\t\t\taria-label=\"Enlarge\"\n\t\t\tdata-wp-init=\"callbacks.initTriggerButton\"\n\t\t\tdata-wp-on--click=\"actions.showLightbox\"\n\t\t\tdata-wp-style--right=\"state.imageButtonRight\"\n\t\t\tdata-wp-style--top=\"state.imageButtonTop\"\n\t\t>\n\t\t\t<svg xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"12\" height=\"12\" fill=\"none\" viewBox=\"0 0 12 12\">\n\t\t\t\t<path fill=\"#fff\" d=\"M2 0a2 2 0 0 0-2 2v2h1.5V2a.5.5 0 0 1 .5-.5h2V0H2Zm2 10.5H2a.5.5 0 0 1-.5-.5V8H0v2a2 2 0 0 0 2 2h2v-1.5ZM8 12v-1.5h2a.5.5 0 0 0 .5-.5V8H12v2a2 2 0 0 1-2 2H8Zm2-12a2 2 0 0 1 2 2v2h-1.5V2a.5.5 0 0 0-.5-.5H8V0h2Z\" \/>\n\t\t\t<\/svg>\n\t\t<\/button><\/figure>\n\n\n\n<p>If you have multiple inboxes to connect, you can connect with TrulyInbox\u2019s Support Team, and they will set up your accounts for you.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">3. Set Up Your Warm-Up Strategy<\/h3>\n\n\n\n<p>After you\u2019ve connected your email account with TrulyInbox, the next step is to choose some preferences about your email warmup process.<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure data-wp-context=\"{&quot;imageId&quot;:&quot;69f44cd5da948&quot;}\" data-wp-interactive=\"core\/image\" data-wp-key=\"69f44cd5da948\" class=\"aligncenter is-resized wp-lightbox-container\"><img decoding=\"async\" data-wp-class--hide=\"state.isContentHidden\" data-wp-class--show=\"state.isContentVisible\" data-wp-init=\"callbacks.setButtonStyles\" data-wp-on--click=\"actions.showLightbox\" data-wp-on--load=\"callbacks.setButtonStyles\" data-wp-on-window--resize=\"callbacks.setButtonStyles\" src=\"https:\/\/lh7-rt.googleusercontent.com\/docsz\/AD_4nXcyCMbtjhmLfalFjJSfBCZott_OZJBTPLEQsgpEa_mVsvEEva0i6MEIH6EnLNHN1uZHPchN25tnwKBDts0bs4do7_AG_33a9zlD19S52PM89AvdnVhhvLO5edv2mE8CIcUO1RkN?key=k1KK3H6JIhZmUocAWncjtw\" alt=\"\" style=\"width:496px;height:auto\"\/><button\n\t\t\tclass=\"lightbox-trigger\"\n\t\t\ttype=\"button\"\n\t\t\taria-haspopup=\"dialog\"\n\t\t\taria-label=\"Enlarge\"\n\t\t\tdata-wp-init=\"callbacks.initTriggerButton\"\n\t\t\tdata-wp-on--click=\"actions.showLightbox\"\n\t\t\tdata-wp-style--right=\"state.imageButtonRight\"\n\t\t\tdata-wp-style--top=\"state.imageButtonTop\"\n\t\t>\n\t\t\t<svg xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"12\" height=\"12\" fill=\"none\" viewBox=\"0 0 12 12\">\n\t\t\t\t<path fill=\"#fff\" d=\"M2 0a2 2 0 0 0-2 2v2h1.5V2a.5.5 0 0 1 .5-.5h2V0H2Zm2 10.5H2a.5.5 0 0 1-.5-.5V8H0v2a2 2 0 0 0 2 2h2v-1.5ZM8 12v-1.5h2a.5.5 0 0 0 .5-.5V8H12v2a2 2 0 0 1-2 2H8Zm2-12a2 2 0 0 1 2 2v2h-1.5V2a.5.5 0 0 0-.5-.5H8V0h2Z\" \/>\n\t\t\t<\/svg>\n\t\t<\/button><\/figure>\n<\/div>\n\n\n<p>These include:&nbsp;<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>The number of emails you want to start sending.<\/li>\n\n\n\n<li>The number of emails you want to increase per day.<\/li>\n\n\n\n<li>The maximum number of emails you want to send per day.<\/li>\n\n\n\n<li>The reply rate.<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\">4. Start the Warm-Up!<\/h3>\n\n\n\n<p>Once everything is set up, <strong>simply hit Start <\/strong>to begin the warm-up process.<\/p>\n\n\n\n<p>The tool will take it from there \u2014 sending, replying, and gradually increasing volume for you.<\/p>\n\n\n\n<p>That&#8217;s it &#8211; it&#8217;s done.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">How to Know If Your Email Is Fully Warmed Up<\/h2>\n\n\n\n<p>A high sender reputation is the best indication that your email is fully warmed up:&nbsp;<\/p>\n\n\n\n<p>It means that the ESP has recognized that you\u2019re sending relevant, spam-free emails to your recipients.&nbsp;<\/p>\n\n\n\n<p>Let me walk you through some <a href=\"https:\/\/www.trulyinbox.com\/blog\/email-deliverability-tools\/\" target=\"_blank\" rel=\"noreferrer noopener\">email deliverability tools<\/a> you can use to monitor your sender reputation:&nbsp;<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Deliverability Metric Monitoring Tools<\/strong>: Both <a href=\"https:\/\/postmaster.google.com\/\" target=\"_blank\" rel=\"noreferrer noopener nofollow\">Google<\/a> and <a href=\"https:\/\/outlook.com\/Postmaster\" target=\"_blank\" rel=\"noreferrer noopener nofollow\">Outlook<\/a> offer native Postmaster platforms that help you measure your sender reputation, spam rate, and bounce rate.<\/li>\n\n\n\n<li><strong>Inbox Placement Checker Tools<\/strong>: You can use tools like <a href=\"https:\/\/glockapps.com\/\" target=\"_blank\" rel=\"noreferrer noopener nofollow\">GlockApps<\/a> and <a href=\"https:\/\/www.mailgenius.com\/\" target=\"_blank\" rel=\"noreferrer noopener nofollow\">MailGenius<\/a> to send test emails to determine whether they\u2019re likely to land in inboxes or spam folders.<\/li>\n<\/ul>\n\n\n\n<p><\/p>\n\n\n\n<div style=\"padding: 20px 15px 15px 20px; border-radius: 10px; border: 3.5px solid #E17863; background: #FFFFFF;\">\n    <p style=\"margin-bottom: 8px!important;\"><strong>Pro Tip:<\/strong><\/p>\n    <p style=\"margin-bottom: 0!important;\">If you notice that your sender reputation is either not increasing as you had expected or taking a hit, conduct an <a href=\"https:\/\/www.trulyinbox.com\/blog\/email-deliverability-audit\/\" target=\"_blank\">email deliverability audit<\/a> to find out what\u2019s hurting your deliverability.<\/p>\n\n<\/div>\n\n\n\n<h2 class=\"wp-block-heading\">Common Mistakes to Avoid During Email Warm Up<\/h2>\n\n\n\n<p>To make sure that your email warmup has the best chance of increasing your sender reputation, here are some <strong><em>mistakes you should avoid at all costs<\/em><\/strong>:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Sending too many warmup emails too soon.<\/li>\n\n\n\n<li>Not setting up SPF, DKIM, and DMARC records.<\/li>\n\n\n\n<li><strong><em>Sending emails to personal email accounts<\/em><\/strong> rather than B2B accounts.<\/li>\n\n\n\n<li>Not engaging with replies or not building conversational threads.<\/li>\n\n\n\n<li>Not using the <a href=\"https:\/\/www.trulyinbox.com\/\" target=\"_blank\" rel=\"noreferrer noopener\">right email warmup tool<\/a> that mimics human-like sending patterns.<\/li>\n<\/ul>\n\n\n\n<p><\/p>\n\n\n\n<div style=\"padding: 20px 15px 15px 20px; border-radius: 10px; border: 3.5px solid #E17863; background: #FFFFFF;\">\n    <p style=\"margin-bottom: 8px!important;\"><strong>Pro Tip:<\/strong><\/p>\n    <p style=\"margin-bottom: 0!important;\">Check out this list of <a href=\"https:\/\/www.trulyinbox.com\/blog\/email-warm-up-mistakes\/\" target=\"_blank\">common email warm-up mistakes<\/a> and find out how to avoid them for best results.<\/p>\n\n<\/div>\n\n\n\n<h2 class=\"wp-block-heading\">Warm Up Your Accounts to Achieve High Deliverability<\/h2>\n\n\n\n<p>If you\u2019ve got the perfectly personalized cold emails waiting to generate warm leads, all you need is an inbox with a high sender reputation to match it.<\/p>\n\n\n\n<p>Through this blog, I\u2019ve walked you through the email warmup process that\u2019ll help you do just that:&nbsp;<\/p>\n\n\n\n<p><strong><em>Improve your inbox placement rate by increasing your sender reputation.<\/em><\/strong><\/p>\n\n\n\n<p>So, if you\u2019re planning to scale your cold outreach efforts and want to start <a href=\"https:\/\/www.trulyinbox.com\/blog\/how-to-warm-up-email-domain\/\" target=\"_blank\" rel=\"noreferrer noopener\">warming up your domain<\/a>, why not explore <strong>TrulyInbox<\/strong>?&nbsp;<\/p>\n\n\n\n<p>In addition to flexible pricing plans and up to 97% email deliverability, you get:&nbsp;<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Warmup for unlimited inboxes<\/li>\n\n\n\n<li>AI-generated personalized email copies<\/li>\n\n\n\n<li>A clean dashboard that helps you monitor deliverability<\/li>\n<\/ul>\n\n\n\n<p>And a forever-free plan you can use to explore its features for yourself!<\/p>\n\n\n\n<p>So, take a <a href=\"https:\/\/app.trulyinbox.com\/signup?utm_source=emailwarmupprocess&amp;utm_medium=blog&amp;utm_campaign=optinmonstercta\" target=\"_blank\" rel=\"noreferrer noopener\"><strong>free trial<\/strong><\/a> (no credit card required), warm up your accounts, and start landing inboxes\u2026<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Email Warm Up Process: FAQ<\/h2>\n\n\n\n<h3 class=\"wp-block-heading\">1. Is email warmup the same as domain warmup?<\/h3>\n\n\n\n<p>No, email warmup is not the same as domain warmup: they are related processes that differ in scope and objectives.<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Email Warmup<\/strong>: Enhances the sender reputation of a single account by replicating human-like email-sending patterns.&nbsp;<\/li>\n\n\n\n<li><strong>Domain Warmup<\/strong>: Involves warming up multiple email accounts under a single domain.<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\">2. How long does it take to warm up an email account?<\/h3>\n\n\n\n<p>Warming up an email account requires at least 2-4 weeks. This period of 15-30 days will allow you to gradually increase the number of warmup emails you\u2019re sending without triggering the ESP\u2019s spam filters. It\u2019ll also allow you to monitor your sender reputation to verify that your warmup is working.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">3. How many warmup emails should I send per day?<\/h3>\n\n\n\n<p>You should start by sending 2-3 emails per day and gradually increase by 15-20% every day until you reach 50 emails per day. I also recommend monitoring the bounce rates and engagement\u2014if responses drop, scale back. Consistency and inbox health matter more than volume, so adjust based on your email provider\u2019s limits and performance.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">4. What is a good email warmup tool?<\/h3>\n\n\n\n<p><a href=\"https:\/\/app.trulyinbox.com\/signup?utm_source=emailwarmupprocess&amp;utm_medium=blog&amp;utm_campaign=optinmonstercta\" target=\"_blank\" rel=\"noreferrer noopener\">TrulyInbox<\/a> is a good email warmup tool that lets you warm up unlimited inboxes, offers up to 97% email deliverability, and even comes with a forever-free plan.<\/p>\n\n\n\n<script type=\"application\/ld+json\">\n{\n  \"@context\": \"https:\/\/schema.org\",\n  \"@type\": \"FAQPage\",\n  \"mainEntity\": [{\n    \"@type\": \"Question\",\n    \"name\": \"1. 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But here\u2019s the catch: a lot of people are still unsure about it. These are valid questions \u2014 and the answers lie in understanding how the email warm-up process [&hellip;]<\/p>\n","protected":false},"author":7,"featured_media":686,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[14],"tags":[41],"class_list":["post-685","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-email-warm-up-hub","tag-email-warm-up-process"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v25.6 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>What Is the Email Warm-Up Process and How Do You Do It Right?<\/title>\n<meta name=\"description\" content=\"In this blog, I&#039;ll help you understand how the email warm-up process works. 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